Privacy Policy

1 Purpose

At Ebb & Flow, we are committed to ensuring that your personal data is handled with care and transparency. As a community focused on empowering women through shared health and well-being journeys, we value the trust you place in us when attending our events. This policy outlines how we collect, use, and protect your personal information in compliance with the General Data Protection Regulation (GDPR).

2 Who We Are

Ebb & Flow is a women’s community that organises events to foster connection, celebrate shared experiences, and promote health and well-being. We are dedicated to maintaining a safe and supportive environment while ensuring your privacy is respected.

3 Data We Collect from Event Attendees

When you attend an Ebb & Flow event, we may collect personal information such as:

• Name

• Email address

• Contact details (e.g., phone number)

• Event participation information (such as registration details, preferences, and feedback)

• Photos and videos taken during the event (with your consent)

• Health and well-being stories (if voluntarily shared during the event or through feedback forms)

4 How We Use Your DataWe process your personal data to:

• Manage event registrations: Including communication about event details, updates, and confirmations.

• Enhance event experience: Collecting feedback to improve future events, understanding attendee preferences, and offering tailored content.• Create a supportive community: With your consent, sharing event experiences, stories, or testimonials that inspire and empower others.

• Marketing and communication: Sending updates about future events, newsletters, and relevant content (you can opt out of these communications at any time).• Legal compliance: To fulfil GDPR requirements and other applicable legal obligations.

5 Legal Basis for Processing

We process personal data based on the following legal grounds:

• Consent: When you voluntarily provide personal data, such as during registration or through feedback forms.

• Contractual necessity: To manage your participation in events you’ve registered for.

• Legitimate interest: To improve our events and services while maintaining a respectful balance with your privacy rights.

• Legal obligation: To comply with GDPR and other applicable laws.

6 How We Share Your Data

We respect the privacy of our event attendees and will only share personal data when:• Within the Ebb & Flow community: If you consent to sharing your stories, testimonials, or images, they may be featured in future events or communications to inspire and empower other women.• Third-party service providers: Trusted partners who assist in organising events, managing registrations, or communicating with attendees.• Legal requirements: When necessary to comply with legal obligations or protect the rights and safety of our attendees.

7 How We Protect Your Data

We take all necessary precautions to protect your personal data:

• Secure storage: Personal data is stored in secure systems with restricted access.• Confidentiality agreements: Service providers handling personal data are required to adhere to GDPR standards.

• Regular reviews: Our data protection practices are regularly reviewed and updated to maintain the highest standards.

8 Your Rights as an Event Attendee

As a data subject under GDPR, you have the following rights:

• Right to access: You can request access to the personal data we hold about you.• Right to rectification: You can request correction of any inaccurate or incomplete data.• Right to erasure: You can request deletion of your data when it is no longer needed or if you withdraw consent.

• Right to restrict processing: You can ask us to limit the processing of your personal data under certain conditions.

• Right to object: You can object to the processing of your data, including for marketing purposes.

• Right to data portability: You can request a copy of your data to transfer it to another service provider.

• Right to withdraw consent: If we rely on your consent to process your data, you may withdraw it at any time.

To exercise any of these rights, please contact us at ebbflowbrecon@gmail.com.

9 Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or as required by law. After this period, your data will be securely deleted or anonymised.

10 Photos and VideosDuring our events, photos and videos may be taken for promotional purposes. We will always seek your consent before capturing or using any identifiable images of you. You have the right to request removal of any image you are featured in.

11 Changes to This PolicyWe may update this Privacy Policy as necessary. Changes will be communicated via our website or directly to attendees, ensuring you are always informed about how we handle your personal data.

12. Contact InformationIf you have any questions, concerns, or wish to exercise your rights regarding your personal data, please contact the Data Protection Officer:

Name: Donna ElliottEmail: ebbflowbrecon@gmail.com

At Ebb & Flow, we prioritise your privacy while fostering an empowering and supportive community for all women.

Ebb & Flow Brecon

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